General Ledger Design Update

Much progress has been made in the design and development phase(s) for the new General Ledger.  Quarterly design committee meetings continue with both the BESTNET and CECC members. Preliminary concept screens have been designed for Cash Receipts, Accruals Setup, Budget Transfers and Journal Entries/Interfund Cash Transfers. The Beginning Balance Module design (with automated beginning balances!) has been honed and is receiving rave reviews. Design is just beginning on the Accounts Payable Modules, with payment types including Purchase Orders and Liability Payables as well as Direct Payments such as Pay Vouchers, Travel Claims, Credit Memos, and Miscellaneous Vendors. A few new payment types are being considered, including payment modules for Sales and Use Tax and Revolving Cash. The ability to encumber Direct Payments, including Credit Memos, for the reserving of the dollars against the budgets, will be a new feature.

Testing is in progress for real-time reporting using EduReports 3.0, in lieu of the day old reporting currently available within the EduReports applications.  The intent is to deploy the first reports over the summer with the pilot districts in San Bernardino County.

Development staff is focused on the Account Structure and Configuration screens that will define structure, flags and system-wide definitions and form the basis for posting actual general ledger transactions.

The goal for Fiscal Year 2009-2010 will be the rollout of as many of the transaction entry modules as possible for the General Ledger transactions in the new environment as well as the reporting of them in real time in the new EduReports 3.0 product.