The Fixed Assets Management application of Financial 2000 is an internet-based application using Windows features designed to provide users with a complete asset tracking system. The application goal is to calculate and produce the GASB 34/35 required Capital Asset Activity Report in the prescribed format with appropriate historical beginning balances, current year additions and retirements and the ending balance for both original (historical) values and depreciation. The application accommodates the tracking of both categories of assets - the capital (depreciable) assets and the inventory (tagable) assets with their distinct reporting needs.

The primary features of the application include:

• Web-based searching using Windows features and many search criteria
  
• Easy manual entry of assets with dropdown tables:
  

Duplicate feature
Defaulted and required fields
Maintenance Contract by asset number
Vendor tracking by asset number
Funding source and percentage by account number by asset number
Asset Transaction Log by asset number
Improvements to asset by asset number

• Import capability of historical assets from a record layout
  
• Easy entry and tracking of Construction in Progress
  
• One-click retirement of assets
  
• Automatic calculation and display of depreciation
  
• Maintenance of Vendor Information with future interface
  
• Maintenance of Site, Location, Building and Room Tables
  
• District-defined multiple capitalization thresholds by category or default threshold
  
• Ability to move assets in bulk and roll assets to new fiscal year
  
• Export capability of asset database to a flat file
  
• Application-resident Capital Asset Activity Report
  
• Application-resident Detail Report -all assets or defined assets
  
• Utility to calculate and report depreciation by an 'As Of' date
  
• Integration to Reports 2000, including pre-defined reports and ad-hoc reporting
  
• Integration with Purchasing 2000
  

Future Enhancements to the application include:

• Integration to Vendors 2000
  
• Bar Coding with read-in to application
  

A recent enhancement to the application has been the availability of a 'Read-Only' security access, allowing access to the application to be given to users who just need to look up assets without entry rights.

For more information on this application please refer to the manual by accessing it either on the .net main menu in the Financial 2000 application or by clicking on the link below to download from SharePoint. You will need a user name and password to access the link. For login information please call (909) 386-2700.

Application Manuals on SharePoint