The Financial 2000 Purchasing/Stores application has been developed and
designed by our purchasing sub-committee for our purchasing/stores users. The sub-committee met on a regular basis and helped put together needs and wants that they felt our existing system could not or did not presently provide them. With all this information in hand, the Financial 2000 Purchasing/Stores were designed.

The Purchasing/Stores application provides all the flexibility and/or customization each district may need. The system is easy to use and has been designed to accommodate basic Windows functions within the applications making the system very user friendly.

Each district sets up logons, position types, positions, position approval rules, account access rules, account access groups, and security groups that are district specific, demonstrating the flexibility of the system. The Purchasing/Stores application is the first to integrate into our existing HP3000 system providing the
missing link that was crucial in providing the ability to pre-encumber at the requisition level. The Purchasing/Stores application provides the ability to enter different types of requisitions that are evaluated based on rules and criteria's established by the district, which will then pre-determine the appropriate approvers that are needed.

The system provides the necessary tracking and audit trails. The system also provides a true Purchase Order Change Order tracking, which integrates with our existing Accounts Payable System on the HP3000.

The Purchasing/Stores components interface with each other creating an integrated system that shares data across applications. The requisition information is created into a purchase order or a stores issue. Changes are made through the change order, which interfaces back to the payment program. Items are received through the receiving module, which then can update the stores warehouse stock inventory.

The purchasing/stores application also integrates into Fixed Assets.

For more information on this application please refer to the manual by accessing it either on the .net main menu in the Financial 2000 application or by clicking on the link below to download from SharePoint. You will need a user name and password to access the link. For login information please call (909) 386-2700.

Application Manuals on SharePoint