The Vendor Maintenance application of Financial 2000 is designed to be the district’s entry point for new vendors and the editing of the established vendors. This application will replace the Vendor Maintenance program within the Legacy Financial System, but will update that file and interface with it. This application has been designed as a complete Vendor Maintenance system. It will be used within the district’s Purchasing and Accounts Payable programs, both through Purchasing 2000 and Accounts Payable 2000 and the financial system legacy Purchasing and APY programs. It will also be used within the Fixed Assets application within Financial 2000, when integrated.

The Vendor flags maintained within this application that interface with other Financial 2000 or Legacy programs are:

• 1099 Flag - both flagging as a 1099 vendor and the detail address for printing as well as the 2nd notification flag.
  
• Independent Contractor flag - both flagging for extraction and flagging as reported
  
• Use Tax Rates - the setting of these rates for use within the payment programs.
  
• Vendor Type - used for classification and reporting
  
• NEW Purchase order printing CONTACT information and flagging
  
• Purge/Delete flag
  

The Vendor fields available for informational purposes, with no interface to other programs are:

• Non-Resident flagging with Waiver checkbox, Expiration Date of Waiver and Percentage to withhold
  
• License Number and Expiration Date
  
• Customer Number and Account Number
  
• Employee flag
  

As part of designing the application as user-friendly and to take advantage of Windows and Internet-based functionality, features are provided within the screens to maintain a Vendor Log of changes to the Vendor file, a Notes section to provide Vendor History Inquiry from the maintenance/edit screen, and to enter the vendor’s website address and launch a link to it right from the screen.

For more information on this application please refer to the manual by accessing it either on the .net main menu in the Financial 2000 application or by clicking on the link below to download from SharePoint. You will need a user name and password to access the link. For login information please call (909) 386-2700.

Application Manuals on SharePoint