The BESTNET/CECC Accounts Payable system pulls together and integrates with both HP/COBOL programs and F2K applications with the goal to update the district's General Ledger with the district's payables and get the vendors paid. On the HP/COBOL side there are payment entry programs, electronic audit and exclusion programs and vendor tables. On the F2K side, there is integration with Purchasing2000, an application that takes approved requisitions and creates and encumbers purchase orders and change orders, the Accounts Lookup application, which is used to check balances, and the Vendor Maintenance program, which uses the edits from the Electronic Audit Program as well as allows updating, flagging and maintenance of vendors. The APY process has four integrated components: District Input, County External Financial Audit, Warrant Production and Auditor/Treasurer/Controller interface. Through the coordination of these processes, the district is able to process payments, update all related records and ultimately get the vendors paid.

The District Input process involves the actual accounts payable data preparation and entry into the computer system. Payments may be made as a Purchase Order payment, Liability Payable from the prior year, Pay Voucher payment, Travel Claim payment or can be uploaded from another system as a Miscellaneous Vendor Payment. As the user processes payments, batch numbers are assigned for applying Electronic Audit criteria, releasing of payments into the warrant process holding area, and audit and authorization for warrant generation by County External Financial Audit Divisions.

The Electronic Audit Process allows for several levels of audits: Three inclusion programs by (1) Account Number Object (Random Audit), (2) Vendor Audit, and (3) Dollar Limit Audit and two exclusion programs (1) Vendor Exclusion and (2) minimal Dollar Exclusion (ability to exclude by minimal dollar amounts).

Payments released into the warrant process holding area are then processed by Information Technology during the APY warrant process and warrants are generated and printed. Associated reports and auditor files for the County Auditor/Treasurer/Controller are generated and transmitted. Once County External Financial Services has reviewed the batches, payments are posted to the Financial Control System and the General Ledger, and appropriate Warrant Registers are created for the district's official audit records.